Standard Operating Procedure (SOP): Procedure for Selecting 45 Extended Abstracts + 15 Waiting List (Weighted Percentile-Based Method)

Abstract

Standard Operating Procedure describing the methodology used for the selection of extended abstracts submitted to the YA AESOP 2026 PhD Conference. The document defines reviewer roles, evaluation criteria, scoring methodology, percentile-weighted assessment procedures, domain-aware review allocation, proportional quota allocation, waiting-list procedures, adjudication processes, and equity checks. The SOP was developed to ensure a rigorous, transparent, reproducible, and bias-resistant selection process for conference submissions.